As a UW–Milwaukee student, you are entitled to five free Microsoft 365 licenses. This means you can download and install applications like Microsoft Word, Teams, PowerPoint, and Excel on your personal computer—free of charge.

Note: The audio transcription feature is only available in Word Online (accessed via the Chrome browser.) This feature is not available in the Word app installed on a personal or lab computer.

1. Using a personal desktop or laptop computer, open a browser and go to http://login.microsoftonline.com.

2. Enter your UW-Milwaukee email address and click Next. If prompted, choose Work or school account. Enter your password and click Sign in.

3. In the Welcome to Microsoft 365 screen, click the Install and more button in the upper-right. In the drop-down menu, choose Install Microsoft 365 apps.

4. In the Office apps & devices section click Install Office. Affirm the prompts and follow the instructions to download and install Microsoft 365 and Office on your computer.

5. When the installation process is complete, open one of the newly-installed Office apps on your computer. When prompted, enter your UW–Milwaukee email address and password to sign in to the app.

1. Open a browser and log in to your Google Account.

2. After logging in, click the Google apps button (square group of dots) in the upper-right corner of the browser window. In the fly-out menu, select Drive.

3. In Google Drive, open a Google Doc.

4. In the Google Doc menu bar, click File and select Download. In the fly-out menu, choose Microsoft Word (.docx).

5. In the Save dialog box, navigate to and select a location for the Word file. If necessary, rename the file. Click Save to download the file.

1. Open Chrome and go to http://login.microsoftonline.com. Log in using your UW-Milwaukee email address and password. Note: You must use Chrome to work with the Transcription feature. It may not work in other browsers.

2. Click the App launcher button (square group of dots) in the upper-left corner of the browser window. Search for and open Word.

3. In the Create new area of Word Online, click Blank document.

4. In Word Online, make sure the Home tab is selected. In the Home ribbon, click the drop-down arrow next to the Dictate button (microphone icon.) In the drop-down menu, select Transcribe.

5. In the Transcribe panel (on right), click the Upload audio button. Navigate to and select your audio file and click Open. Word Online will transcribe your audio file. Note: You must upload an audio file (WAV, MP3, MP4, M4A.) Video file formats will not work.

6. When the process is complete, click the Add to document button. In the fly-out menu that appears, choose a formatting style for your transcription.

7. When finished, save the Word document to OneDrive or your computer.

Word (App on Computer)

1. In Word, go to File on the menu bar and choose Save As.

2. In the Save As dialog box, choose Online Locations.

3. In the locations panel on the left, click OneDrive.

4. Navigate to and select a storage location in OneDrive. When finished, click Save.

Word Online

• Documents created in Word Online are automatically saved to the Documents folder in your OneDrive account.

About

Microsoft Word Tips and Tricks for Journalism, Advertising, and Media Studies students at UW-Milwaukee.

Credits

Written by Jeffrey John Loomis

GitHub

To fork this GitBook, make suggestions, or contribute content, visit the GitHub repository.

License

This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 4.0 International License.

Word Comments and Tracked Changes are features that work best in Microsoft Word. To prevent problems from occurring, download and install the Microsoft 365 Apps (free of charge) on your personal computer. Then use Microsoft Word to work with Comments and Tracked Changes. Note: Microsoft Word can also be found on all JAMS Lab and CCL computers.

To view Word Comments and Tracked Changes in Google Drive, you'll need enable this feature in your Account Settings.

1. Open Chrome and log in to your Google Account. Note: You must use the Chrome browser to view Word Comments in Google Drive. This feature may not work in other browsers.

2. After logging in, click the Google apps button (square group of dots) in the upper-right corner of the browser window. In the fly-out menu, select Drive.

3. In Google Drive, click the Settings button (gear icon.) In the fly-out menu, choose Settings.

4. In the Settings window, go to the Uploads section. Select the checkbox next to Convert uploads to Google Docs editor format. Navigate back to Google Drive.

5. After uploading a Word Document to Google Drive, you should be able to interact with Comments and Tracked Changes.

6. If necessary, download the file as a Word Document when finished.

Word (App on Computer)

1. In Word, go to File on the menu bar and choose Save As.

2. In the Save As dialog box, choose On My Mac or On My Computer, if necessary.

3. Navigate to and select a storage location in your computer. When finished, click Save.

Word Online

1. Click File in the Word Online menu bar.

2. Go to Create a Copy and select Download a copy.

3. When prompted, click the Download a copy button.

4. Navigate to and select a storage location in your computer. When finished, click Save.